Proper document notarization should be conducted appropriately by ensuring the performance of the notary public’s duties. The duties undertaken by a notary must be conducted within the confines of the state and federal laws. If the information contained in these documents is found to be fraudulent, the document custodian can face litigation for presenting falsified information for verification. Jurat type of notarization can be used in affidavits, depositions, and other types of evidentiary documents. Once verified, document custodians must swear under oath in the presence of a notary public that the contents of a document are accurate to the best of their knowledge. Jurat type of notarization requires document custodians to present their document and identification before a notary public for verification.
Documents such as degrees or transcripts, passports, driving license and birth, death or marriage certificates use this type of notarization. The notary will then officially stamp the copy to certify that it is a true duplicate of the primary document. The notary will be required to verify the identity of the document custodian, make copies and fill out a copy certification form. Copy certificationĬopy certification is a type of notarization that requires the document custodian to present the original document to the notary who makes a copy of it. However, it is important to note that the signer acknowledges his/her signature and not the contents of the document.
In either case, the signer is required to be physically present to verbally declare/acknowledge that he/she has signed the document. The signer may either sign the document in the presence of the notary public or outside the notary. AcknowledgmentĪcknowledgment is a type of notarization where the signer declares to a notary public that he/she has signed the document. This enables the notary to verify that the person is who they say they are as they witness them sign the document. Sign witnessing is a type of notarization that involves the notary to attest to the signing of a document with the individual presenting the document required to provide the notary public with sufficient identification before signing. These types of notarizations can be used depending on the type of document notarization required by an individual.
There are different types of notarizations that a notary public can perform to ensure document notarization. The most common notarized documents include the following: These documents often deal with different matters such as financial, legal, medical issues, etc. Type of Documents that Usually Get Notarizedĭifferent types of documents require notarization to be considered as self-authenticated. An attorney can enlighten the signing parties on whether a valid signature is all it takes to execute the document. Signing parties should also be aware that depending on the situation or local law, documents may or may not be official upon notarization.
Signing parties must ensure they follow due diligence by reading and understanding the contents of the document before notarization or ensure the help of an attorney to provide clarity. The notary public should also ensure that the individuals involved in the signing process understand the document and it is signed deliberately to avoid claims such as ignorance, coercion, etc.Ī notary public is not required to review the document and provide legal advice on the problems associated with signing it. The notary public is legally required to ask for Competent Evidence of Identification by requesting an individual to present their driving license, passport, or any government-issued ID to avoid issues that may arise from identity theft. The notary public should then officially stamp, date, and sign the document to indicate that they have witnessed the signing. This ensures that the notary public can verify the individual who signed the document. First, the document is presented and signed before a notary public (person authorized by the state to certify the authenticity of a document). Document notarization should take place in a registered and legitimate notary public.